Department Overview

Fiscal Control

Maintain a system of budget accounting approved by the City Auditor and the State of New Hampshire.
Preaudit all claims and demands against the City prior to payment.
Maintain and supervise control of all payments from public funds by a system approved the City Auditor and the State of New Hampshire.
Post audit all receipts by all Departments for regularity and legality.
Post audit all disbursement by the City Treasurer for regularity and legality.
Maintain the general financial accounts of the City.
Prepare the financial reports as required by the City Manager.
Supervise all accounting operations of the City.

Maintain custody of all City funds, investments and securities, except trust funds, including the deposit, withdrawal and recording thereof.
Negotiate, upon the authorization of the City Manager, all loans to the City.
Sign all checks, notes and bonds of the City.

Install, configure and maintain City's technology so as to maximize efficiency, including computers, telecommunications and other information systems.
Assist with design, implementation and support of software, features and licenses as needed by various City departments in the performance of services.
Develop recommended policies, procedures and protocols to ensure necessary system security and functionality.
Provide help desk and technical support to City departments, troubleshoot errors, respond to issues encountered by users. Evaluate hardware and software issues, provide recommended solutions

Implement and operate a merit system of personnel administration, including a uniform classification and compensation plan, as prescribed by the City Charter and the City Code.
Prepare and maintain all personnel records.

Receive and coordinate all requests and solicit, receive and tabulate all bids and contracts for the purchase of materials, supplies, equipment and services.
Prepare and maintain all necessary purchasing records.
Purchase, stock and charge out office supplies to various departments.
Maintain an inventory of all City personal property which has a useful life in excess of two years.

Mail out tax notices.
Perform all functions required by Tax Collectors relating to tax liens and deeds.
Collection of all accounts due to the City including taxes, water/sewer bills, parking tickets and licenses.
Maintain proper records pertaining to the collection function.
Turn over all receipts to the City Treasurer.